Who is responsible for your personal data?
THC Recruitment Limited, a company registered in England a Wales (Registration number 3820034) is registered as a data controller in the United Kingdom for the purposes of the Data Protection Act 1998 or any subsequent UK legislation resulting from EU General Data Protection Regulations (GDPR).
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003.
Where is your personal data stored?
All the personal data we have is stored on our database in the UK.
It may be transferred to third parties for the purpose of our recruitment services. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. THC Recruitment will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
The information we collect and how we use it
We collect information that you give us when applying for vacancies, filling in forms on our website (www.thcrecruitment.co.uk), subscribe to our services, attend our events, participate in a survey or by corresponding with us by phone, e-mail or otherwise.
Your personal details may include your name, date of birth, address, private and corporate e-mail address and phone number; financial information; and/or your qualifications and experience; curriculum vitae; and links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.
This information is held and used by us for the following purposes:
We also use analytical and statistical tools that monitor details of your visits to our website and the resources that you access, including but not limited to, traffic data, location data, weblogs and other communication data (but this data will not identify you personally).
We use Google products including: Google Analytics, Google Search Console and Google Adwords. We use these products to understand how the website is being used in order to improve the user experience. User data is all anonymous. The types of data collected includes: IP address, browser-generated information e.g. browser type, operating system, date and time of access, how long a person looks at a website, what they look at etc. Click here for an overview of Google’s privacy policies.
Information we obtain from other sources
The legal basis for our use of your information
We may hold and process personal data that you provide to us in accordance with the GDPR.
The information that we collect and store relating to you is primarily used to enable us to provide our services to you, and to meet our contractual commitments to you, including internal record keeping. In addition, we may use the information for the following purposes:
Disclosure of your information
Your CV and related information will be shared or sent to prospective employers (our clients). If you secure a new role through THC Recruitment, additional information will need to be provided to them to enable the placement to proceed.
We will share your information with selected third parties including:
We may disclose your information to regulatory bodies to enable us to comply with the law and to assist fraud protection and minimise credit risk.
Please note that we do not reveal information about identifiable individuals to our advertisers, but we may from time to time, provide them with aggregate statistical information about our visitors.
Retention of your data
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.
We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:
Depending upon the criteria used as to whether we should retain your information we may:-
*For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.
What are your rights?
You have the right to ask us not to process your personal data for marketing purposes. From May 25th 2018 we will always obtain your consent before we use your data for such purposes. You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data.
You have the right to request information about the personal data we hold on you at any time. If you would like to make a request for information please email firstname.lastname@example.org
You have the right to request modifications, updates or removal of your data. We may ask you to verify your identify and for more information about your request.
How do we protect your personal data?
We endeavour to take all reasonable steps to protect your personal data but cannot guarantee the security of any data you disclose online. You accept the inherent security implications of sending information over the Internet and will not hold us responsible for any breach of security unless we have been negligent.
All information you provide to us is stored on our secure password protected systems; robust firewall. We have company policies in place with regular reminders about not clicking on potentially malicious links or attachments to ensure risk from phishing and other malware is minimal.
Some emails that we send you have no tracking in at all, e.g. service emails with invoices attached. Other emails include tracking so that we can tell how much traffic those emails send to our site, but we do not know who has clicked so the data is anonymous, e.g. our monthly newsletter. For some emails we can track, at an individual level, whether the user has opened and clicked on links in the email. We use the latter information at a personal level, to understand open and click rates on our emails to try to improve them. If you want to be sure that none of your email activity is tracked, then you can opt out of THC Recruitment’s emails which you can do by emailing “UNSUBSCRIBE” to email@example.com.
The transmission of information via the internet or email is not completely secure. However, we have put security measures in place by installing a Secure Socket Layer (SSL) on our website which encrypts all data submitted via the online contact forms and web forms and protects your personal data. We cannot guarantee the security of data while you are transmitting it to our site; any such transmission is at your own risk. Once we have received your personal data, we will use our strict procedures and security features to try to prevent unauthorised access.
Third party links
You may find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
On many of the pages of our website you will see ‘social buttons’. These enable users to share or bookmark the web pages. There are buttons for: Linkedin, Twitter and Facebook. In order to implement these buttons and connect them to the relevant social networks and external sites, there are scripts from domains outside of THC Recruitment. You should be aware that these sites may collect information about what you are doing on the internet, including on THC Recruitment’s website. So, if you click on any of these buttons, these sites will be registering that action and may use that information. In some cases, these sites will be registering the fact that you are visiting THC Recruitment, and the specific pages you are on, even if you don’t click on the button while you are logged into their sites. You should check the respective privacy policies of each of these sites to see exactly how they use your information and to find out how to opt out, or delete, such information if you wish.
We have two earsand one mouthand that’s the waythey should be used.
Source: Richard Denny
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